MinMap is an independent, non-profit app that helps a congregation keep its territory maps up to date. This notice says what MinMap keeps about you, why, who can see it, how long it's kept and what you can do about it.
Last changed 14 October 2026.
MinMap is run by James Gillies, Newcastle West, Co. Limerick, Ireland, who decides how MinMap uses your details (the "controller" in data protection law). While MinMap is being tried out, only one congregation uses it.
James is setting up a company, Nuthatch Studio, to publish MinMap. When it takes over, this notice will be updated and you'll be asked to read it again.
For anything about your details, email hello@useminmap.app.
Being on MinMap shows which congregation you're in, and so your religion. The law treats that as a special kind of personal data. MinMap keeps your name only with your clear consent, which you give when you sign up and can withdraw at any time by deleting your account.
| What | Who can see it | How long |
|---|---|---|
| Your account: name, email, password (stored scrambled), when you agreed, whether you're 16 or over, whether you want update emails | You. Your name is shown to people in your congregation. Nobody else sees your email. | Until you delete your account |
| Your congregation and role | People in your congregation | Until you leave or are removed |
| Your photo, if you add one | People in your congregation | Until you remove it or delete your account |
| Roads given to you, who you're working with, and the report of how it went | Overseers and the people on those roads or holding that map | 30 days |
| Road history: who had a road, with whom and when it was done | Overseers, you, and people working that map | 1 year |
| Marks on roads and houses (done, partly done, not a house, new houses) | Your congregation. Each change records which account made it. | Until the map is worked again or changed |
| Where you are, if you turn on "Share where I am" | Overseers, helpers and others who are sharing at the same time | Only your latest position. Deleted when GPS stops, or 15 minutes after your phone last sent it. |
| Territory records (the S-13: who had a territory and the dates) | Overseers and helpers | This service year and last service year (a service year runs 1 September to 31 August) |
| Your field service group, and whether you're its overseer or assistant | People in your congregation (only your group and its overseer and assistant see who's in it) | Until you're moved or leave |
| Saying you're going to or at a group meeting: who you're with, how many children (a number only), your car and free seats, and the car groups or pairs made from it | The group's overseer and assistant, overseers and elders. You see your own answer and your car group or pair. | Deleted the day after the meeting |
| Group meetings: day, time, place and who's taking it | The group's members (or everyone, if the congregation allows it) | 30 days |
| Asking for a road or a map | Overseers and whoever holds that map | 30 days |
| Waiting list: name, email, congregation and area | The person who runs MinMap | 1 year, or until MinMap opens to you |
| Security records: failed sign-ins (with a scrambled email or your internet address) | Nobody through the app | 1 hour |
| Error reports from the app (no names or emails) | The person who runs MinMap | 7 days |
MinMap never keeps householders' names, notes or phone numbers. A house is a point on the map from OpenStreetMap. A do-not-call is a house, the date and who asked for it (only overseers see who asked). Overseers are reminded every year to check that each do-not-call is still wanted.
An overseer may write the name of someone who doesn't use MinMap when giving out roads or in the territory records. Those names follow the same time limits as above. If that's you and you'd like your name removed, email hello@useminmap.app.
If you're under 16, a parent or guardian has to agree by email before your account can join a congregation. They can ask for the account to be deleted at any time.
The app keeps maps, marks, photos of people in your congregation and your settings on your phone so it works with no signal. One cookie keeps you signed in; there are no other cookies. Signing out ends your session. To clear what the app keeps on a phone, clear the site's data in the browser settings.
We answer within one month.
If this notice changes in a way that affects what you agreed to, MinMap asks you to read it and agree again before you carry on.